Facilities and Assets Management Officer

Facilities Management · Bandar Seri Begawan, Brunei Muara
Department Facilities Management
Employment Type Full-Time
Minimum Experience Manager/Supervisor

Position Description

Responsible for developing the operations and maintenance plans and schedules for continuous operation of facilities and equipment. He/she needs to ensure work activities are compliance to government regulations and HSSE policies and procedures. 

Qualifications Required

Required - Diploma in HSSE/Business Administration or other related field

Knowledge in SAP system is an added advantage.

Key Accountabilities

  • Manage corrective and preventive maintenance to ensure smooth running of facilities and assets.
  • Asset management:
    • Manage  asset tagging, ensuring all assets (including new assets) are tagged, in accordance to fixed asset policy.
    • Coordinate sale of surplus asset or disposal
    • Ensure  consistency of asset list with relevant stakeholders - which includes asset count, disposal, and transfer.
  • Formulate third party contracts and scope of work and review performance against benchmarks with relevant parties during monthly or bi-monthly meetings. Build and maintain strategic relationships with key suppliers and contractors.
  • Develop, implement, and maintain facilities management policies and SOP’s, setting a standard company guideline and ensuring compliance. Role is required to review the policies from time-to-time, ensuring it is kept up to date, and to report and/ or manage for any non-compliance incident.
  • Plan and coordinate intra office moves, installations, refurbishment and other facilities project
  • Provide accurate, comprehensive, and timely management reporting, dashboard data, making written recommendations  to management and internal customers.
  • Ensure smooth day-to-day functioning of the building and facilitating good environment.
  • Manages and review the renewal of Property Insurance for HQ, Retail Store and Junjungan warehouse.
  • Manages existing contracts with external stakeholders and liaise with relevant stakeholders on contract management.
  • Estate Management: manage/ oversee the real estate portfolio (leased, subleased and contract managed) which includes price negotiation and facilities requests

Experience Required

For Bachelors, at least 1-year of work experiences in facilities or administrative role 

For Diploma-holder, at least 2 years of experience in facilities role

Competence Required

  • Good research & reporting skills
  • Functional knowledge of the country's regulatory environment
  • Strong vendor management skills
  • Able to manage multiple projects with attention to detail
  • Strong working knowledge of facilities management
  • Able to apply HSSE concepts into all tasks

Closing Date: Friday, 25th June 2021

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  • Location
    Bandar Seri Begawan, Brunei Muara
  • Department
    Facilities Management
  • Employment Type
  • Minimum Experience